Most companies have an onboarding process.
Few have a real offboarding one.
And that silence? It’s a risk.
When someone leaves — quietly, suddenly, or even on good terms — what they leave behind can be dangerous.
Forgotten but Not Gone
Their email still works.
Their admin login is still active.
Their name is still on Cloud Tools, CRM dashboards, and shared folders.
Maybe they won’t misuse it.
But what if someone else does?
Ex-employees often become invisible users — still connected, still authorized, still a way in.
What’s at Stake?
- Leaked client data from shared drives
- Hijacked accounts using still-active email logins
- Internal sabotage (yes, it happens)
- Regulatory headaches when audit trails lead to ex-staff
This isn’t paranoia. It’s hygiene.
You lock the office door when someone leaves — why not their digital keys?
Fix It Before It Fails
You don’t need a complex system.
Just a checklist — and a habit.
Every departure should trigger:
- Email and access review
- Admin rights transfer or removal
- Shared folders and dashboards check
- Password rotation for any shared logins
- Documentation of what was disabled, when, and by whom
Make it routine. Make it visible.
Because the cost of not doing it is always higher.
